Administrative Aide for Future Propulsion Plan Program Office

Responsibilities for this Position

Administrative Aide for Future Propulsion Plan Program Office

US-CT-Groton

Job ID: 2026-17599
Type: Full-Time
# of Openings: 1
Category: Administrative
EB Groton Shipyard

Overview

The Future Propulsion Plant (FPP) Programs will provide the increased submarine capability and technology to defend our Nation from our adversaries. The FPP Programs are in a period of growth to satisfy the demand for manpower to effectively execute new submarine designs. This role supports the Sr Program Manager and staff responsible for leading these initiatives.

Minimum responsibilities include, but are not limited to:

Provide administrative support to the Sr Manager of FPP Programs and staff

Microsoft Outlook calendar and email management for Sr Manager

Fielding telephone call, taking messages

Schedule, set up, and run meetings using Adobe Connect, MS Teams, etc.

Aid in administering conference room reservations

Assist with encrypted file transfers

Support with domestic and international travel arrangements and expense reports

Preparing visit requests and process security clearances for offsite visits

Communicating department management delegation information and maintaining records

Commitment assignment and close out

Collecting and organizing professional development plans for department employees

Generate formal unclassified documents (internal memoranda, letters, transmittals, technical reports, conference reports)

Generate formal classified documents (internal memorandum, letter, transmittals, technical reports, conference reports)

Perform classified document packaging and distribution

Assist with new employee on-boarding, employee internal transfers and employee severances

Support with ensuring Cornerstone training is in compliance for all Program Office staff and assist Trainer in coordination of required courses

Managing department tools including vacation calendar, organization charts, and Outlook group address books

Updating and disseminating Department and Program Instructions

Processing labor record corrections for employees

Maintaining the department supply inventory

Pick-up and distribution of department mail

Responsibilities

Well-developed interpersonal skills, communication skills

Motivated self-starter

Strong oral and written skills

Strong organizational and planning skills

Ability to maintain a professional demeanor under stressful situations

A desire to learn and grow in the position

Qualifications

Required:

High School Diploma or GED

4-8 years of administrative experience in an office setting

Proficient MS Office skills:

Required skills in Power Point include updating slide master format including text boxes and page numbering, formatting of text sizes /locations / content, and formatting of tables and charts

Candidate must also be able to extract information from various files into a Power Point presentation. The information may be text, charts, tables, or images from Word, Excel or other Power Point files

Candidate must be able to follow template and format protocol to ensure all presentations are professional and consistent

Required skills in Word include editing and updating text, formatting of fonts, header/footers, page numbers and page layouts

Required skills in Excel include building tables, developing charts, manipulating table/chart formats, formatting of fonts, header/footers, page numbers, and page layouts

Strong verbal, written and organizational skills as well as the demonstrated ability to effectively interact with and integrate a wide range of personnel within EB and outside of the company.

Must be confident in communicating and working with upper management as well as the customer

Must be reliable, possess a strong team orientation, be customer focused, and have a desire to work in a dynamic, fast-paced environment

Must be able to coordinate high-level internal and external customer meetings including meeting invites, reservation of proper conference room, set up, supportive documents, graphic requirements, and operating presentation equipment with efficiency

Must be able to accept unplanned assignments and meet the deadlines to support the program, including occasional overtime, evening, and/or weekend hours

Preferred:

Bachelors degree

Advanced MS Office skills:

Preferred skills in Word include developing table of contents and linking footnotes

Experience working in a program office or engineering office

A strong background and experience dealing with EB technical and administrative departments such as Engineering, Contracts, Finance, Legal, and Accounting

Experience with Concur Travel Programs

Active security clearance

PI282056820